Frequently Asked Questions
What is planned for the 2014 conference and how much will it cost?
The conference schedule and fees are available under the “Register” tab on the top navigation bar. In summary, the conference fee is $175 and workshop fees are $30 each. Read the conference descriptions and schedule, and learn about some optional and free events. Click here to register online; however, please be sure to read the instructions regarding the registration process and the cancellation policy before you begin.
Do I need to register for my workshop now?
Some of the workshops have limited capacity and we strongly encourage you to register early. Be sure to have a #1 and #2 choice in mind ahead of time in case the workshop you want is filled. The number of available spots is automatically updated on the online registration form. We encourage early arrival at a workshop location to ensure a seat. A map of the conference auditorium, workshop rooms and the location for optional events will be available closer to the conference date and will be included in each participant’s packet along with other conference materials.
What happens if I register, and then wish to cancel later?
You have until July 1 to request a refund minus a $50 handling fee. After July 1, there are no refunds, but we will take into consideration personal crisis situations. Please contact the Rev. Claudia Smith at 207.374.5200.
What is the benefit of early registration?
There are caps on attendance numbers for the various conference events and we strongly encourage you to register early to reserve a spot for the events you wish to attend.
Is there a student rate for the conference?
A discounted rate is available for full-time students currently enrolled in an academic program. Please indicate your school name on the registration form and be prepared to show your student ID when picking up registration materials. The Friday workshops and the Saturday concert are NOT discounted.
Do you provide any scholarships to attend the conference?
Partial scholarships may be available for those needing assistance. Please contact the Rev. Claudia Smith at 207.374-5200 to discuss.
How do I register?
The “Register” tab at the top navigation will take you to our secure registration site. Registering online allows you to pay with a credit card. We encourage you to use our safe online registration because it locks in your registration immediately. You may also register online and pay by check by downloading a registration form in PDF format to fill out and mail in with payment. You will receive an automatic e-mail confirmation of your registration but your status will be considered “pending” until your payment is received. Please keep in mind that if you register by mail closer to the conference date, you run the risk that the conference or other events are filled. It’s important to read the tips posted on the Registration page before you begin the registration process. These explain how the system works and what you should know BEFORE you register.
I often have trouble downloading a form that’s on a website. What should I do?
The downloadable files on our website, which will include a printable schedule and the registration form, are PDF files (Portable Document Format), which are higher-quality files suitable for printing. To open these files, you need Adobe Reader software from Adobe. If you do not have Adobe Reader already installed on your computer, you can download the installer and instructions free from the Adobe website. Link on the icon below to begin. If you still cannot open a file, please contact a conference coordinator by e-mail at firstname.lastname@example.org or by phone at 207.374.5200.
Will all conference events be at the Maine Maritime Academy?
All conference events will be held on site at the Maine Maritime Academy campus, primarily in Leavitt Hall. Weather permitting, some workshops may include an outdoor component. During free time, participants will be able to take advantage of the free activities developed for participants or explore the village of Castine and visit its various shops and museums. Refer to location information, including a campus map, available under the “Attend” tab on the top navigation.
Is parking available nearby?
Ample free parking is available in lots on campus. Please refer to the campus map.
Are all conference facilities handicapped accessible?
I’m coming from out of town. What kind of lodging is available?
One option is for conference participants to stay on campus in Maine Maritime Academy’s Curtis Residence Hall. Dormitory rooms are available for occupancy offering two single beds. Bathroom facilities are located outside the guest rooms. Please refer to Lodging & Meals for more information about this on-campus option. A limited number of rooms are available from Thursday through Saturday night and we encourage you to book early through the conference registration link.
If you’re looking for other places to stay or dine in Castine or the surrounding area, follow the links below.
- Town of Castine, Maine Business Listings
- Bucksport Bay Area Chamber of Commerce
- Blue Hill Peninsula Chamber of Commerce
- Downeast Maine Online
- Maine Office of Tourism
- Penobscot Bay Regional Chamber of Commerce
- Ellsworth Chamber of Commerce
A short-list of local lodging includes:
Where can we eat or buy food in Castine?
Participants may either eat at a local restaurant or take advantage of meals in the Maine Maritime Academy dining hall. Visit the Castine town site to find a list of local restaurants, grocery stores, pubs, bakeries and variety stores. The conference has also arranged for reduced pricing for meal vouchers purchased at registration. The meals are served cafeteria style and include all-you-can-eat of a variety of fresh foods designed to fit your needs. While “walk-ins” are welcome to eat in the cafeteria, they will not be able to take advantage of the reduced conference prices.
What places should be on my list to visit when I explore Castine?
Below are just a few must-visit places in Castine. Please keep in mind that Maine Maritime Academy is itself a destination site. Visit the links to the various Chamber of Commerce and Maine tourism sites to find other places of interest in the area, including descriptions and directions.