Frequently Asked Questions
How much will the 2017 conference cost?
The cost for the 3-day conference, exclusive of lodging and meals, is $160 per person. There are no pre- or late-registration fees. Conference attendance is capped at 125 participants due to space restrictions. We encourage you to register early to reserve a spot. In the event the conference is full, please contact us to be placed on a wait list on a first come, first served basis. Please be sure to read the instructions regarding the registration process and the cancellation policy before you begin.
What happens if I register, and then wish to cancel later?
You have until July 7 to cancel your reservation for the conference and request a refund minus a $25 handling fee. After July 7, there are no refunds, but we will take into consideration personal crisis situations. Please contact the Rev. Claudia Smith at 207-374-5200 or by e-mail at email@example.com.
Room and meal cancellations are subject to the Schoodic Institute’s cancellation policy. The deadline for canceling lodging or meal is also Friday, July 7. The Schoodic Institute will refund your payment minus a 10% bookkeeping fee (10% of your total amount). Any refunds will be processed by the Schoodic Institute and returned to you by check. Refunds must be requested in writing no later than Friday, July 7. There are no refunds after July 7. Please contact the hospitality team directly at 207-288-1337 / 207-288-1356 or by email at firstname.lastname@example.org. The Administrative Offices phone number is 207-288-1310.
What is the benefit of early registration?
Because the conference is limited to 125 people and housing at Schoodic is in great demand, we strongly urge you to register as quickly as you can — space will fill up rapidly.
Is there a student rate for the conference?
A discounted rate of $130 is available for full-time students currently enrolled in an academic program. Please indicate your school name on the registration form and be prepared to show your student ID when picking up registration materials.
Do you provide any scholarships to attend the conference?
A limited number of partial scholarships may be available for those needing assistance. Please contact the Rev. Claudia Smith at 207.374-5200 to discuss.
How do I register?
Please read the information under the “Register” tab on the top navigation bar. The “2017 Registration” page provides detailed information on the registration process. Registering online allows you to pay with a credit card. We encourage you to use our safe online registration because it locks in your registration immediately. You may also register online and pay by check by downloading a registration form in PDF format to fill out and mail in with payment. You will receive an automatic e-mail confirmation of your registration but your status will be considered “pending” until your payment is received. Please keep in mind that if you register by mail closer to the conference date, you run the risk that the conference is filled. It’s important to read the information posted on the registration page before you register. This explains how the system works and what you should know before you register.
I often have trouble downloading a form that’s on a website. What should I do?
The downloadable files on our website, which will include a printable schedule and the registration form, are PDF files (Portable Document Format), which are suitable for printing. To open these files, you need Adobe Reader software from Adobe. If you do not have Adobe Reader already installed on your computer, you can download the installer and instructions free from the Adobe website. Link on the icon to begin. If you still cannot open a file, please contact a conference coordinator by e-mail at email@example.com or by phone at 207.374.5200.
Is parking available nearby?
There is ample parking throughout the Schoodic Institute campus. Conference facilities and housing units are connected by walking paths and paved roads. Parking is easily available outside each building for people with disabilities; passenger drop-off is facilitated. Directional signage clearly identifies buildings and a campus map is available for easy reference. A copy of the map marking the buildings that will be used for conference activities will be available in your conference registration packet.
Are all facilities handicap accessible?
The buildings selected for the various conference activities are handicap accessible. However, a limited number of housing units are single-floor lodging, appropriate for those with knee or mobility issues, but not for wheelchair use. The Knox cabin offers a handicap-accessible bath and kitchen. You must book early to reserve one of these units. The hospitality staff at the Schoodic Institute are available to help answer questions.
Are room check-in and conference check-in the same?
No. The hospitality staff at the Schoodic Institute will manage check-in for lodging and meals for conference participants. Please refer to information behind the “Lodging & Meals” tab on the top navigation for everything you need to know about on-site lodging and meal plans. If you are staying overnight at Schoodic, please note the room check-in times and locations.
3 – 6:30 p.m. | Moore Auditorium at the Conference Registration Desk
After 6:30 p.m. | Campus Host Apartment #19C at the Schoodic Shores Complex
8 – 10 a.m. | Moore Auditorium at the Conference Registration Desk
After 10 a.m. | Rockefeller Hall Welcome Center
Check-out on Sunday is at 10 a.m. Please leave the room key inside and lock the door as you leave.
Conference staff will ONLY manage registration for conference activities. Located in Moore Auditorium, along with the Bookstore, the registration desk will be staffed on Friday from 3 – 8 p.m and on Saturday beginning at 8 a.m. The Bookstore will have the same hours.
All rooms at Schoodic have been taken. What other kind of lodging is available in the Schoodic area?
The first place to check for restaurants, grocery stores, B&Bs, and local landmarks and activities is the Schoodic Chamber of Commerce. Be sure to go on the chamber’s page on alternate accommodations. Their calendar of events showcases the arts, lobster festivals, shopping and a wide variety of outdoor activities like hiking, sailing, golf, biking and more. Should you require additional lodging and dining options, check out their list of bed and breakfasts, cottage rentals, cabins, and campgrounds. They also list places to eat in local villages from Winter Harbor to Gouldsboro to Prospect Harbor. You may also follow the links below for more information on lodging and dining in the area. Please book early! Coastal Maine is an extremely popular tourist destination during the summer, especially because of Acadia National Park.